Hi people !
We are an outsourcing firm trying to keep foot strongly.
Keen to be law abiding.
Can someone guide us interms of the records that we are expected to keep.
We are registered with PF and soon with ESI.
Also suggest a good way of paying monthly salary to the people located in atleast 25 locations in Souther states

From India , Madras
We are at Chennai. We handle people with sales support function in some 25 different locations in the south
From India , Madras
hi enkrish,
there r 2 outsourcing companies in India one is Writer Corporation and another Crown .
they keep records in their warehouses both physically i.e., files, data and i think soft copies also.
Writer Corporation
better u c this site .

From India , Hyderabad
You appear to want to start a new system (home-grown) to capture vital information. You need to be guided by what is available to you. I gather you are referring to personnel records so I may be able to provide you with a list of what you should gather and maintain.

On hiring you need to ensure that you are provided with a fixed set of data. The new employee should complete a form, append his/her signature and enter the date.
The information this form should capture will include:
All names - surname, first name, middle name
Addresses: home, address from which he/she report for work
Telephone numbers: home(s), mobile
Marital Status : Married, Single , No. of Children and their ages
Next of kin: Name, relationship to employee, address, telephone number (in case of emergency, the choice of person to contact)
Academic qualifications - in details, separated by levels - primary, secondary, tertiary
Training: In chronological order and the skills for which the training applies, eg. Microsoft Windows at Intermediate Level - Word processing, spreadsheets support for clerks
Job experience - in chronological order, positions held, periods of employment, organization/department, main duties
Membership in organizations and positions held e.g. Village Club, President (2006 - 2007)
Strengths : sports, public speaking, cooking, entertaining, interior decorating, etc.
Job Positions sought - in order of preferences

As the employee progresses in the organization, you will want to keep records of additions to the base information - education, training, positions held etc.
Also, the Finance department should track the cumulative wages received, hours worked, overtime hours etc.
Personnel will track - leaves of absence: authorised and unauthorised : sickness, injury, emergency leave, compassionate leave, maternity leave, annual leave etc.
There should also be storage of evaluation information - assessment of employee's job performance, whether quarterly, bi-annually or annually.

This should provide the type of infromation you should maintain. however, information is never static and steps must be taken to update and keep in electronic and hard-copy formats.
Krishna Teewaree

From Trinidad and Tobago , San Fernando

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