Hi all
I work for a hospitality company. Recently by mistake two of our employees are paid their salary twice. Once through bank and again by mistake through cash. But they didn't come out and give it back. We've noticed it 2days back and decided to give them a strong notice and collect it back. How do i draft that.
Can anybody please help me out??
Thanks & regards

From India , Hyderabad
Aruna may i ask u one Question ?
01. did u got marraige?
Dont take nagatively.. u should be care full while preparing salary statement of employees. pls check it with others Eg: colligs.
ok Dont worry?
u may able to re-collect that amount through this way.
01. first pls check thire bal in bank. if suffitiant recollect if not sufficiant money pls inform to them dont allow him withdrawls in any time any where.
02. you should give to theme next month salary thorugh cash .then they will come in frent of u . then cut off salary 50% this month & 50 % next month.
but you please motivate theme till approch u.
ok dont do this situation again

From India , Hyderabad
Dear Aruna,
Don't worry, Mistake happen all the time, especially when you don't have a validated processes in Place. First of all inform your senior of Mistake and then take following steps.
1. Raise a debit note on the employees with help of Accounts department. This will create an official record for recovery.
2. Write a memo informing the employees about double salary credit, and that they should refund the amount to the company within next 7 / 15 days.
3. If the employees do not refund the amount, You can adjust the amount against their future payouts based on the debit note already filed with accounts dept.
The memo should be very short, just informing them of double credit & asking them to refund. Do not write anything in the memo about how the mistake took place.
Ajmal Mirza

From India , Ahmadabad
the situation need to be tackled tactfully as the primary fault is at the doorstep of management at large. first you must check your payment system which allowed the double payment. if the system had been full proof, the incident would not have occurred at first place. If it is not corrected at this juncture then instances of double payment on account of salary or otherwise will recur. So first task will be to examine the system and correct the loopholes, Secondly those who made the payment of salary should be apprised of the blunder and should be encouraged to come out with suggestions and solutions to overcome this problem and last the employees who accepted the double payment should be enlightened on the course of action they took in accepting the salary twice. Reprimanding , cautioning, or issuing notice will not serve the purpose. what you have to do is to change the mindset of the staff, through regular training, counselling, Present school of thoughts may not agree to this as they believe in here u sow and there u reap. no waiting , no patience. But long term remedy for such problem is to inculcate a deep sense of loyalty in the minds of workforce, so that no loss or damage whatsoever will be caused to the property and goodwill of the organisation.
From United Kingdom, Ware
Hi Aruna,
This is RAMA MURTHY, Business Devolopment Manager of a Software Devolopment Company.
To avoid such kind of errors made by humans we have designed a software which will take care of all the Payroll process,, Total salary, deductions, incentives, leaves, PF and every other thing.
Contact us on or +91-8019688338 to get a free quote.

From India, Delhi

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