Ca_bala
Associate Director - Delivery

Thread Started by #pondy.queen

Multi-tasking habit
1) Develop the habit of single handling
Just like multi-tasking is a habit you develop
over time, you can also develop the better habit
of focusing completely on a single task at a time,
especially when it's a knowledge-based task.

It may take some time and practice to break the
multi-tasking habit, but it will be well worth it.

2) Use project blocks
A project block is a block of time that you have
committed to a particular project. You can think
of project blocks as appointments with yourself to
get your important work done.

Your project blocks serve as a guide during the
week to help you decide when to work on each of
your projects.

One way to show that you are truly committed to
completing a project, or at the very least to
continue moving it forward, is to make time for it
on a regular basis. Project blocks are a perfect
tool to help you do this.

I designed Achieve Planner's project blocks
feature to help you take advantage of this
powerful productivity technique and use it to
avoid multi-tasking.

When you have large projects to work on, it's
better to divide them into smaller 60-90 minutes
blocks so you can deal with any interruptions or
distractions between these blocks.

3) Prioritize tasks within each project
You can prioritize tasks for each project using
the ABCD system so you can start with the most
important task FIRST and continue working on it
until it is completed.

When you finish working on the most important
task, move on to the next most important task and
so on.

4) Keep track of where you left off and what you
need to do next
People waste countless minutes trying to remember
where they left off on a project, or what they
need to work on next. Even more time is wasted
rethinking decisions and plans that they've
already made but can't remember in detail. These
lost minutes can add up to hours and weeks over
the course of a year.

That's where Achieve Planner's hierarchical
project/task outline really shines. It's easy to
add a "next action" reminder sub-task to any
project or task to help you remember where you
left off, plus you can write down all your tasks
for a particular project so that you don't forget
about them.

5) Minimize interruptions
You can take several steps to help you reduce the
number of unnecessary interruptions while you are
working at your desk. You can turn off your
automatic email alerts, log off from instant
messenger, and establish regular "office hours"
for non-emergency interruptions from your staff.

You can also set aside specific times for checking
your emails and returning calls.


__________________
Warm Regards,
Pondy

11th July 2008 From India , Coimbatore
Adding to what Pondy.queen has stated, please read this article:

10 tips for time management in a multitasking world

Time management is one of those skills no one teaches you in school but you have to learn. It doesn’t matter how smart you are if you can’t organize information well enough to take it in. And it doesn’t matter how skilled you are if procrastination keeps you from getting your work done.
Younger workers understand this, and time management is becoming a topic of hipsters.
In today’s workplace, you can differentiate yourself by your ability to handle information and manage your time. “Careers are made or broken by the soft skills that make you able to hand a very large workload,”

So here are 10 tips to make you better at managing your work:

1. Don’t leave email sitting in your in box.
2. Admit multitasking is bad.
3. Do the most important thing first.
4. Check your email on a schedule.
5. Keep web site addresses organized.
6. Know when you work best.
7. Think about keystrokes.
8. Make it easy to get started.
9. Organize your to-do list every day.
10. Dare to be slow.

If you want to read the entire article, go onto:

10 tips for time management in a multitasking world Brazen Careerist by Penelope Trunk

I am a PM for whom emails are a perennial source of getting bogged down. Emials pour in and some of the senders call up and ask whether you have received the email and what is your reply and start discussing on this. Hence giving top most priority to attending to emails is right???? Especially in this world of "E Mail Management"???????

Please help!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Bala
12th July 2008 From India , Mumbai
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